Fidelitas Consulting is a specialist business that sources work opportunities to both candidates and clients. In order to do so we need to process personal data (including sensitive personal data) in order to allow us to provide these opportunities.
There are several ways in which we obtain this data. You may give it to us directly via our website registration, or alternatively we may collect them from sources on social media such as Facebook and Linkedin or job boards. We require a legal basis for processing this data. However, we will use this data for the purpose of providing you with opportunities in relation to work sourcing. We will only use your data in according with this privacy notice.
This Privacy Notice forms part of Fidelitas Consulting’s obligations to be open and fair with all individuals whose personal data we process and to provide details around how we process such personal data and what we do with it.
As a company we are absolutely committed to safeguarding the privacy of personal data and complying with the UK Data Protection Act 1998, the European General Data Protection Regulation 2016/679 (“GDPR”) of the European Parliament. All data subjects have the following rights with regards to their personal data.
- The right to be informed
- The right of access
- The right to restrict processing
- The right to data portability
- The right to object
- The right to erasure
- The right to rectification
If you wish to contact us with regards to any aspect of our data protection policy, or to exercise your rights with regards to data protection please see below for contact details.
The how’s when’s and why’s.
Quite often, when you interact with us, we may ask for the following;
- Personal and contact details
- Contact numbers
- Email – To subscribe to emails, newsletters and marketing,
- Date of birth
- Work history, qualifications and educational background, right to work documents, insurance details and DBS checks.
- Your IP address.
- Social media information – (tweets, likes, shares, comments etc.)
- We may occasional collect personal data including physical/mental health, racial origins, trade union memberships and insurances.
The times we may collect this when you apply for a role can be whilst;
- Contacting us directly as a company
- Responding to an advert or job board.
- Filling in an application online
- Speaking to one of our staff on the phone
- Another agency passes your details to us.
The reason we collect this data?
Often, we need this information in order to secure work or during the work-searching process. It is in our legitimate interests in order to assist with securing work for you and assists us in;
- Providing work-finding services
- Providing relevant information to you.
- Responding to any questions or queries you may have.
- Client may request this data during the offer stage.
- Ensuring networking and information security
- Carrying out any direct and targeted marketing.
This will only be done when it is absolutely necessary and in the interests of securing work or sourcing opportunities as per your request or when there is a legal obligation which applies to us a company.
However, we will only collect, use and handle your Personal Information when:
How we use this data?
- During submission of details to clients as often this data will be required. Normally this includes name, work history and qualifications which relate to opportunities clients may have.
- If we need to carry out pre-assignment checks which need to comply with either our clients, or our legal obligations regarding issues like right to work and your qualifications for the job role.
- Targeted marketing where we are legally permitted to do so, you’ve provided us with your contact details and have agreed to be contacted for such purposes. This may be via phone, email, SMS or post in relation to our services, business development opportunities, work related opportunities, research and/or opinion polls.
Sharing with other third parties?
If we are required to do so by law, we may also provide your information to other third parties such as regulators and law enforcement agencies or where necessary for the purposes of preventing and detecting fraud, other criminal offences and/or to ensure network and information security.
How long will my data be held on file?
As a company we will only retain your personal information for as long as required for the specific purpose of which that data was collected. Generally, this data is retained for a period of 48 months from our last point of contact with you.
How do we ensure your data is held safely and confidentially?
Your information is stored on secure computers, laptops, tablet devices and/or mobile devices and is guarded against unauthorised persons.
Information will be encrypted wherever possible and subject to periodic reviews.
If you would like to withdraw consent for any of the following;
- Medical history collected as per client request
- Data relating to DBS check results
- Identifiable equal opportunities data
And would like to withdraw consent to the Company to use your personal data to contact you in relation to opportunities. Please highlight the following in the email;
Then contact firstname.lastname@example.org with your full name, telephone number and email address and we will process your request.
Please note that by withdrawing consent we will no longer be able to contact you in relation to work opportunities. You may re-enstate consent at any point by contacting email@example.com